Proposal Budget Development

It is important for you to contact the Office of Sponsored Programs as early as possible in order for us to develop a realistic budget for your proposal.  We have created several budget templates that allow us to estimate all budget categories.  It helps us if you have thought about all the items you would like to include in your budget.  This budget checklist will help with that. 

Budget Checklist

The following is a list of possible costs possibly chargeable to a sponsored project. 

It does not include every possible item. 

It includes some items that your particular sponsor might not allow you to include. 

  • Salaries
    • Faculty
      • Academic year reassigned
      • Academic year supplemental
      • Summer months
    • Other professional staff
    • Support staff paid hourly
    • Technicians
    • Graduate Assistants
    • Students
    • Part-time hourly
  • Fringe Benefits
  • Supplies / Services / Expendables
    • Questionnaire forms
    • Animals and animal maintenance supplies
    • Chemicals
    • Glassware
    • Electronic components
    • Brochures and announcements (printing)
    • Audio and video tapes or CDs
    • Film and film processing supplies
    • Equipment rental
    • Publication costs
    • Service contracts (e.g. equipment maintenance, photographic services)
    • Vehicle lease or purchase
    • Alterations and renovations to existing space
    • Space rental
  • Travel
    • Domestic and foreign
    • Field work
    • Conferences
    • Subsistence costs
    • Transportation
    • Registration fees
  • Equipment
    • Non-expendable equipment
    • Accessories
    • Freight
    • Installation
  • Participant Support
    • Stipends for participants
    • Human subjects or informant fees
    • Housing, travel for participants
  • Subagreements (a.k.a.: subgrants, subcontracts, subawards)
  • Consultants
    • Fees
    • Travel
  • Facilities and Administrative (F&A) Costs
  • Cost Sharing (only if required by the sponsor)