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Frequently Asked Questions

General Campus Information

Agnes Scott College values justice, courage, and integrity. As a campus community, we embody the college’s mission, which includes engaging the intellectual and social challenges of our times. This commitment, embodied in our core values, has guided our campus efforts to specifically address the social challenges posed by COVID-19. During difficult and challenging times, it is even more important to uphold our values.

We are following the advice of the government and public health officials and doing our part to practice physical distancing.  However, as we create the physical gaps in an effort to slow this virus, we must, in fact, remain socially connected, in our virtual spaces.  Check-in with one or two people each day, especially anyone whom you know is alone or undergoing hardship. Social connections are critical to our humanity and should be maintained and strengthened.

We are also mindful of our language at Agnes Scott. In the spirit of diversity, equity and inclusion, we are using the terms COVID-19 or coronavirus, and “physical distancing” when referencing the virus causing the pandemic and the technique most highly recommended to stem its spread.

Lastly, as we continue to navigate difficult decisions relating to COVID-19, we are fully aware of other diversity, equity, and inclusion concerns such as:

  • Challenges for those who do not have access to study or work remotely.
  • Employment uncertainty, housing and food concerns for workers in industries that support higher education.
  • The isolation of international students who can not be reunited with their families; and the anxiety of families worried about their loved ones abroad.
  • First-generation students or students with disabilities having to adapt to new methods of learning.
  • LGBTQ+ students who found a safe place on campus but may feel unsafe or unwelcome at home.
  • Increased isolation for elderly people unable to connect in person with their loved ones, along with ageism in general.

Let’s refuse to give this pandemic permission to obscure our view of humanity and to shred our connection with each other. We encourage our campus community to continue to be thoughtful and supportive as we face the challenges presented by this global pandemic. Please know that we are here for you and that we will continue to navigate this new reality together.

 

At this time, Agnes Scott is planning to resume on-campus instruction, operations, and residential experience for the fall 2020 semester. 
In response to the ongoing uncertainty with the virus, Agnes Scott has decided to move all activities for Summer Session II into a virtual format where possible. This decision means that all summer session academic courses and many internships have already been moved online. Bridge to Business (BUS 225) will be delivered online by the same Georgia Tech and Agnes Scott professors who have facilitated the program for the past decade. Please be assured that we will assist students in finding potential alternatives if virtual learning opportunities are not possible.

Our decision to move classes online for the remainder of the academic semester stems from our commitment to and sense of responsibility for the overall health and wellness of our students, employees and wider community. Recent developments in the news and guidance from government and public health officials all point to heightened levels of risk over the next several weeks for contracting COVID-19, particularly for large groups or gatherings, and this is a risk that we are not willing to take in regard to our campus community.

As of March 17, there have been no cases of COVID-19 on the Agnes Scott College campus.

If you are experiencing symptoms of COVID-19 (i.e. fever, cough, headache), it is important that you avoid contact with others and call a healthcare provider immediately. Students can contact the Nurse Advice Line Monday-Thursday 8:30-4:30 for management recommendations.  To access the Nurse Advice Line, please call 404-471-7100 and follow the prompts to reach Student Health Services.

 

You can also call your primary care provider, or an urgent care center. If you are experiencing shortness of breath or difficulty breathing, call 911 or the Emergency Department. Please call the healthcare facilities first before arriving.

In light of the continued uncertainty created by the spread of COVID-19, the college must postpone the 2020 Commencement exercises. Degrees will be awarded as of May 16. The college is working on another date to have the celebration and will provide an update on a later date.

Alumnae Weekend 2020 is canceled. In lieu of this year’s Alumnae Weekend, the tentative plan is to host a virtual Alumnae Convocation this May, hold a day of special programming for reunion classes in October and encourage all reunion classes to join Alumnae Weekend 2021.

Presidents' Council of the USA South Athletic Conference has unanimously decided to cancel all remaining regular season, including non-conference contests, and tournament competition in all sports. 

No, but employees are encouraged to work remotely through April 30 in accordance with the recommendation made by the federal government to continue social distancing. The college will continually reassess the situation and respond accordingly. 

All college buildings - including academic buildings and residence halls - are closed to the public. Select buildings will remain open to continue core functions of the college.

Yes. As of March 17, the college requires that all in-person gatherings and events not deemed critical for continued operations be canceled or moved to remote delivery methods.

As public health experts continue to keep us apprised of the COVID-19 pandemic, along with the Presidential COVID-19 Task Force  there are four additional groups – the Instructional Planning Task Force, Campus Operations Task Force, Student Advisory Group and the Student Retention and Persistence Task Force working to anticipate and plan for possible scenarios, as we look ahead to the future. Here is a list of the current Agnes Scott COVID-19 associated Task Forces:

Presidential COVID-19 Task Force

Ken England (Co-Chair)
Karen Goff (Co-Chair)
Mary Cain (Faculty Representative)
Neta Counts (ITS)
Gundolf Graml (Center for Global Learning)
Danita Knight (Communications and Marketing)

The Instructional Planning Task Force

This task force, composed of faculty and other campus leaders with roles directly related to the college curriculum, has begun work identifying different instructional scenarios for the fall 2020 semester. The group is engaged with identifying needs and actions that may be necessary for these scenarios, to prioritize both safety and educational quality. Members include:

Regine Jackson (Co-Chair)
Amy Lovell (Co-Chair)
Carlee Bishop
Lauran Whitworth
Liz Bagley (Liaison to Library Services)
Neta Counts (Liaison to ITS)
Gundolf Graml (Liaison to Center for Global Learning)
Mary Cain (Liaison to COVID-19 Task Force)

The Campus Operations Task Force

This task force will examine multiple scenarios of campus operations, in case the college will need to continue in a remote learning environment, and make recommendations to the COVID-19 Task Force for consideration in the development of a comprehensive scenario plan for the summer and fall semesters 

Jessica Foxworth, Director Residence Life (Co-Chair)
Dawn Killenberg, Director of Internship and Career Development (Co-Chair)
Emily Welsh Kohler (Admissions)
David Marder (Facilities) 
LaDonia Patterson (Health Services)
Tiffany Saddler (ITS)
Karissa Tedesco (Center for Student Involvement)
Regine Jackson (Faculty Liaison)
Demetrice Williams (Special Events)

Student Advisory Group

Jasmine Paul ’21 - Co-chair
Amaris Sawyer ’22 - Co-chair
Ash Busick ’22
Amil Greene ’22
Bintou Tunkara ’22
Christian Adegbaju ’22
Caitlin Weaver ’21
Celeste Lan ’22
Leah Trotman ’21
Loren Walter ’21
Morgan Gallagher ’22
Tsering Shola ’23
Zion Martin ’21
Katherine Blank ’23
Catherine Morkel ’21
Elizabeth Dudley ’21
Katie Hutchison ’21
 

Student Retention and Persistence Task Force

The purpose of the task force is to identify strategies that can be immediately implemented to ensure all Scotties resume their college education at Agnes Scott in the fall, and to identify barriers in college processes that are impeding student progression during the pandemic.

Jennifer Cannady (Co-Chair)
Yves-Rose Porcena (Co-Chair)
Lucero Aradillas (Center for Global Diversity and Inclusion)
Doug Fantz (Academic Affairs)
Aimee Kahn-Foss (Admissions)
Jennifer Hughes (Faculty Representative)
Tomiko Jenkins (Student Affairs)
Pilar Ramos-Nuñez (Advancement)

Academic Continuity 

All courses will continue following spring break on Monday, March 23. Faculty will be delivering instruction online in various forms. Students should check email regularly to hear what instructors are planning for courses.

The last day of classes is Wednesday, May 6.

Due to the impact of COVID19, Agnes Scott College moved to remote course instruction March 17th

Undergraduate courses that still include a “self-scheduled” final exam will do so using a remote learning platform (i.e. Moodle or Canvas).   Students may  select any date within the previously scheduled exam period (May 7-12 for graduating seniors and May 8-13 for all other undergraduate students) to complete these online final exams.

Students should contact their individual instructors for specific information.

Several campus resources are available virtually, please see the information below. 

The Office of Internship and Career Development is available for appointments virtually. Please use COMPASS to schedule appointments or email members of our team to request appointments outside of the times posted. Coaches will contact you via email to confirm. Students can find additional resources on job searching, internships and more here:  https://linktr.ee/ASC_careerdev.

The Office of Academic Advising & Accessible Education (including all Summit Advisors and the Health Professions Advisors) are available on COMPASS for individual virtual appointments.  Major advisors are also available for virtual advising appointments. Some major advisors use COMPASS to schedule appointments, others may use an alternative scheduling system. Students should email assigned advisors for additional information.

 

Students should contact ITS (Information Technology Services) with questions about technology and Internet access 404.471.5487 or itshelp@agnesscott.edu

Yes, OAE is still operating Monday-Friday 8:30 a.m.-4:30 p.m.  All appointments and services will be conducted via phone or virtually until further notice.  OAE will be unable to administer exams while online teaching is in place.   

OAE staff would be delighted to meet with you to discuss new accommodations and helpful strategies for academic success during online teaching.  

If you have any questions or concerns you may call 404-471-6174 or email Rashad Morgan (rmorgan@agnesscott.edu) or Miriam Smith (msmith@agnesscott.edu). Visit our website the OAE website for more information. 

  

All undergraduate and graduate students will be able to take any or all of their spring 2020 courses Pass/Fail and those classes will still count toward SUMMIT,  their majors and minors, graduate degrees, etc.

Read the full policy here. 

Individual instructors will provide students with answers to course-specific questions.
You will hear from your instructor directly about alternative plans to continue your physical education courses. Obviously courses like swimming and archery are not able to be conducted virtually but you will be given alternative assignments online so that you may complete your courses.

For information on resources provided by McCain Library during this time, visit the COVID-19-specific library resource page. 

The Center for Writing and Speaking, the Resource Center for Math & Science, and the Center for Digital & Visual Literacy will be conducting tutoring online for the rest of the semester.
All Summer 2020 Study Abroad programs as well as all international and domestic internship programs have been canceled. Students should contact the Center for Global Learning and the Office of Internship and Career Development for more information.

Student Credits and Refunds

The college calculated each residential student’s credit based on 43% of the charge for their individual room and meal plan. This reflects the percentage of the semester left (43%) after the change to online instruction.  Financial aid awards were not included in this calculation except for a handful of scholarships that specifically cover housing and meal plan costs.

If you are not graduating in May or August, your credit adjustment will be applied to your account by April 8th.

Graduating students will receive their adjustment by direct deposit by mid-April. The list of graduating seniors is maintained by the Registrar and will be used to process these deposits.

Some students are on a payment plan and are still paying for the spring 2020 semester. If that is your situation, then the credit to your account will reduce the balance you owe for the spring semester.

If you have already paid in full for this semester, then the credit will be applied to your fall bill.

 

Your credit adjustment may be applied to any part of your bill. All students must apply for and be approved to have commuter status, so be sure to contact the Office of Residence Life.

Students who do not plan to return this fall should contact Dean Jennifer Cannady (jcannady@agnesscott.edu) to discuss the withdrawal from the college process and paperwork. The college will review the situation for spring 2020 housing and meal plans for students not returning in mid-summer.  If you anticipate difficulty returning for fall but would like to return to ASC in the near future, a leave of absence for fall semester is a better option. Contact Dean Cannady for the details.

  • Office of Accounting - email: rwalker@agnesscott.edu

Payment Due Dates  (Fall Semester August 1st)  (Spring Semester January 1st)

Payment plan through TMS (Tuition Management Systems)

Online Payments

  • Office of Financial Aid - email: finaid@agnesscott.edu

Scholarships, Grants and Loans

  • Residence Life Office - email: reslife@agnesscott.edu

Housing Assignments and Meal Plans

Status on applications to live off campus

Residence Life

Students are able to return to campus to retrieve personal belongings, as detailed in communication from the Office of Residence Life. 

Students currently on campus and Georgia residents will be permitted to return by appointment ONLY through Sunday, March 22, 2020.

Students who are currently off-campus and out-of-state, should contact the Office of Residence Life by emailing residencelife@agnesscott.edu to make arrangements to retrieve their belongings.   

If you are unable to return to campus during the designated dates and times, The Office of Residence Life will work with students on a case-by-case basis to arrange for a later date. 

Yes, there are providers in the area.  Students should contact a provider to transport the belongings, please see below.

Name

Phone Numbers

Distance from ASC

Address

Discounts & Promotions

Public Storage

404-445-7924

1.6 miles

1210 Clairmont Rd, Decatur, GA 30030

No discounts, only promotion seen online when booking

Decatur Dekalb Storage

404-499-9009

1.4 miles

423 Dekalb Industrial Way, Decatur, GA 30030

With Purchase of 3 months up front the first month is free (Buy 3 get one free)

U-Haul Moving & Storage of Avondale

404-286-9752

2.2 miles

3653 Memorial Dr, Decatur, GA 30032

First 30 days free, must bring college ID, mobile move in is available

UHAUL (All Uhaul Centers )

----

-----

-----

First 30 days free, must bring college ID, mobile move in is available

Extra Space Storage

404-994-1313

2.3 miles

673 Decatur Village Way, Decatur, GA 30033

First month free(all unit sizes), must pay one time admin fee of 24.99 & must purchase locs from facility and insurance

Life Storage

404-292-0606

2.1 miles

2910 N Decatur Rd, Decatur, GA 30033

First three months half price

SecurCare Self Storage

404-596-4742

1.7 mi

3031 E Ponce de Leon Ave, Decatur, GA 30030

Smaller Units are 1st month free, $22 admin fee, $9 insurance fee, locs can only be key access no combination

 

The Office of Residence Life is currently reviewing requests as expeditiously as possible. Requests will be answered within 24 to 48 hours. All communication will be provided through the Office of Residence Life. 

Those who requested to stay on campus and were approved by the Office of Residence Life will receive communication from the department regarding the next steps. In accordance with the Decatur Stay-At-Home order, the Scottie Shuttle will not run.

Evans has been closed to reduce the amount of contact that is had during the dining experience on campus. In lieu of coming to the dining hall, students remaining in Avery Glen will need to report to apt # 317 between 10 a.m.-2 p.m. to receive a continental breakfast, hot lunch, and dinner for the day. Also during your visit, don’t forget to try our ‘convenience store’  to load up on grocery items such as cereal/milk, coffee, and of course snacks and candy!

Students are advised to limit travel and practice social distancing as per the CDC Guidelines.

Housing, dining, and health and wellness services will be available on a limited basis to students remaining on campus. Students will not have access to spaces like the workout space, workroom and commuter lounges in the Alstom Campus Center in an effort to practice social distancing. 

The post office will remain open from 8:30 a.m. - 4:30 p.m Monday through Friday. Students currently on campus may pick up mail before departing the campus. All other mail will be held safely in the post office and will not be forwarded.  ONLY medications will be forwarded. If you need medication forwarded, please email Karissa Tedesco at ktedesco@agnesscott.edu. Amazon lockers will no longer be in service. Students should act now to forward any urgent mail to another/new address.

Yes, housing selection for the fall semester will be conducted via Zoom.   
The residence halls will remain closed through the end of Summer I (May 26 –June 25). Students with extenuating circumstances who were approved to stay on campus through the spring semester during the virtual learning period will receive information on applying for emergency summer housing from the Office of Residence Life. A decision about Summer II campus housing availability will also be communicated by the first week in June. 

Student Life 

Yes. Elections for SGA and all clubs and organizations will take place as scheduled via email. Be sure to check your email daily for messages from the SGA President and Club Advisors. If you have any questions regarding the election process, please email sga@agnesscott.edu

At this time, we are still scheduled to welcome the blue class of 2024 on-campus, August 20-22.  If this changes, we will update you accordingly.
The Center for Student Involvement, in collaboration with other offices across campus, will provide virtual opportunities for students. For example, Campus Recreation will hold live Zumba and Yoga sessions on Instagram on Tuesdays at 7:00 PM led by current Scotties. Please contact recreation@agnesscott.edu for more information. Nominations for the Annual Student Leadership Awards will take place via email. Winners will be announced on live video via social media. We will continue to engage students on all CSI social media platforms. CSI staff will be available to work with students and conduct meetings virtually.
Yes! Students in existing programs, such as Catalyst, will continue through online learning modules. We will also be providing online leadership training resources to the broader student population. Follow the CLS social media accounts for more information.
It is imperative if you are a member of an intercollegiate team to do your best to maintain your physical training and nutrition. Your coaches will provide you with individual plans and we will utilize VOLT for strength and conditioning. If you are receiving treatment for athletically-related injuries, please contact Samantha Powell to make arrangements to continue any physical therapy. When play resumes we want to be ready to compete.

The student conduct process is still the same, however, it is being handled remotely through Zoom, Phone, or Google hangout.

Community members should use the student conduct reporting form found here on the student conduct website if they would like to report and incident. 

Please email aschonorcourt@agnesscott.edu or call 404-471-5409 and a representative and/or the director of student conduct and community standards will get back to you if you have any questions.

We have developed telehealth services for students who will remain in the state of Georgia. The counseling staff will be in touch with their individual clients who already have appointments scheduled to provide them with instructions on next steps. Students who are not currently in Georgia may contact the CAPS Director, Katie Ganske kganske@agnesscott.edu, for assistance with services in their area. For referrals to therapists off-campus, please visit https://agnesscott.thrivingcampus.com. If necessary, search for providers who offer telehealth.
If you were prescribed medication by the CAPS psychiatrist, you can send him a message in the Wellness Center Student Portal to request a refill or referral to a psychiatrist in your area.
You can contact Dr. Conley via the Wellness Center Student Portal, OR, if you have a psychiatrist or primary care physician that you are connected with off-campus, you can consult with them.

To send a CAPS staff member a message:

  1. Go to medicatconnect.com
  2. Login with your ASC username and password
  3. Select ‘Messages’
  4. Select ‘Compose New’
  5. Under Clinic, select ‘Agnes Scott Counseling Services’
  6. Under To, select the staff member’s name

No. There will be no changes to the college-provided student insurance coverage.

No. The Agnes Scott student health insurance does not cover students in their home country. 

Yes. The college’s emergency plans include a pandemic protocol that covers, among other contingencies, the need for various modes of on-campus self-isolation.

Financial Support for Students 

Agnes Scott has reviewed the policy on student employment and has made the following adjustments for students employed by the college in the following two situations:
  • non-work study funded -  check in with your supervisor for further direction. Those who can successfully work remotely can do so through the end of the academic year.  Students will only be paid if working remotely and should continue to log those hours on AscAgnes as normal.   
  • work-study funded - check in with your supervisor; if it’s agreed that you can work remotely and you have funding remaining in your work-study award, you may work through the end of the academic year up to your maximum eligibility. Students will only be paid if working remotely and should continue to log those hours on AscAgnes as normal.

Read the full statement on student employees here.

The Student Emergency Fund is managed by the Office of Student Outreach & Education. Qualifying students will be provided with small grants to help them weather difficult financial events of short duration. Requests are assessed and granted on a case-by-case basis. Funding can be requested for the following needs: groceries/food insecurity, emergency medical expenses, needed medications, and gas money. This funding does not replace or supplement existing financial aid and does not have to be repaid.

 

To complete an application please follow this link: Scottie Emergency Fund. All questions and inquiries should be sent to: scottiecare@agnesscott.edu

On March 27, 2020, Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which provided emergency aid funds to institutions of higher education.  Agnes Scott College was allotted $574,115 in emergency aid to be distributed directly to students who meet the Department of Education eligibility guidelines (students eligible for federal financial aid). These emergency funds are designed to assist students in covering living expenses related to the disruption of campus operations due to COVID-19.  The college will be allocating the funds to students using a tiered model, based upon demonstrated financial need from the student’s Free Application for Federal Student Aid (FAFSA) on file. Please note, the funds may be considered taxable income.

As a community that values equity and inclusion, we recognize that although this government funding will assist many of our students who are experiencing financial hardship, it also excludes some of our most financially vulnerable students who may not have filed the FAFSA. Consequently, Agnes Scott College is pursuing alternative funding sources for students who may not meet the eligibility requirement for these federal funds.  We encourage these students with a financial need to seek assistance and support through our Student Emergency Fund by sending an email to scottiecare@agnesscott.edu. 

The emergency aid funds will be distributed to students beginning May 9, 2020, and should be available in bank accounts on May 11 and 12, 2020. Students who qualify for this aid based on federal guidelines will receive their funds via ACH deposit (direct deposit).

Employee Guidance

The college will remain open, but employees are strongly encouraged to work remotely through April 30 in accordance with the suggestion made by the federal government to continue to practice social distancing. Please remember that there are staff who will remain on campus to provide essential services. 

Employees who are at risk of severe illness are strongly encouraged to work remotely.

College employees are requested to notify the Office of Human Resources if they are diagnosed with COVID-19, are experiencing symptoms of COVID-19 (fever, dry cough, respiratory compromise), or if they believe they have been exposed to COVID-19. Employees are able to self-report COVID-19 related diagnosis, symptoms, exposure, self-isolation, or quarantine using the COVID-19 Self-Report Form, which can be accessed here.


If an employee tests positive for COVID-19, or believes they have been exposed, they should follow the guidance of their healthcare provider and local public health department regarding treatment and self-isolation. Please refer to CDC guidance about caring for yourself or someone who is sick.


Once the COVID-19 Self-Report Form is completed, the Office of Human Resources will review the form and may contact the college employee. Ensuring the privacy of employees is essential. Information obtained on the COVID-19 Self-Report Form will only be used for the purposes of tracking and identifying potential contacts. The identity and medical condition of the employee who is self-reporting will not be disclosed to the college community. If other employees of the college are aware of the identity of a colleague who has been diagnosed with or exposed to COVID-19, please respect their privacy so they can focus completely on their health. 


Questions regarding self-reporting should be directed to your direct supervisor or the Office of Human Resources


COVID-19 Self-Report Form

If an employee becomes ill with COVID-19, and has depleted their sick time, they are eligible to utilize the sick leave pool. In the event that the pool is depleted, the college will subsidize the pool and employees will be paid.

We recognize this can be a very stressful time. The college’s Employee Assistance Program through ESPYR is available to all employees and their families by calling 800.869.0276 or www.espyr.com.

Employees who need to take time away from work to care for an immediate family member should do so. Those with limited leave time should contact the Office of Human Resources to discuss what options are available to ensure that they will continue to be paid during this time.
In light of continuing travel restrictions Agnes Scott College has suspended all non-essential college sponsored or related faculty and staff travel, both international and domestic, for the remainder of the Spring semester and throughout the summer. Faculty and staff who have questions pertaining to “essential” travel should consult with their designated vice president for final decision and approval.  

 Employees should make every effort to recoup costs for canceled travel. Many airlines, for example, have waived flight cancelation or rescheduling fees. Employees unable to arrange for refunds should contact their supervisors.

No. The college requires any employee returning from CDC level-3 countries to self-isolate and remain symptom-free for a minimum of 14 days before returning to campus. If returning from a CDC alert-level 3 country, employees are required to contact the Office of Human Resources.