Office of the Registrar-Temporary procedures due to coronavirus (COVID-19)

The Registrar's Office is available remotely to support all Agnes Scott College students, faculty, and staff.  Please contact us by email at registrar@agnesscott.edu, or by phone at (404) 471-6137.

For information about the College's response to the coronavirus pandemic, please visit the Agnes Scott College Coronavirus Updates page

Questions you may have:

How do I ADD a summer or fall 2020 class that requires instructor permission or permission to override prerequisite?

Please use the new online smartsheet ADD form to request permission to add a class or permission to override prerequisites.  After the student submits the form, an email will be sent to the professor for approval.  Access the form hereIf approved and the course is full at this time, the student will be added to the waitlist.  

DO NOT use the add form for independent study, directed reading, directed research or internships (-410, -490, -440, or -450). 

How do I add a directed reading (410), directed research (440), senior thesis (490) or internship (450)?

Forms for directed reading (410), directed research (440), senior thesis (490) are available from the Office of Academic Advising. Forms for Internships (450) are available in the Office of Internship and Career Development.  Please note that these forms have a much earlier deadline.

Will any deadlines be extended?

We anticipate that some of our deadlines related to class schedules and registration will be extended.  At this time, the following deadlines have been extended: 

  • Last day to drop a class with a "W": April 16th (originally April 2) 
  • Last day to change to pass/fail: May 6 (originally April 2). 

What is the new pass/fail policy for spring 2020 classes?

Students may take any or all of their spring 2020 courses pass/fail. As with the current undergraduate pass/fail policy, if your final grade is an A in a course you elected to take pass/fail you will get an A as your final grade. For undergraduate students, any grade from A- to D- will be converted to a P.  For graduate students, a passing grade for graduate classes is 77% or higher (a C+). If the student elects to take the class Pass/Fail, and earns an A grade, the A grade will be recorded on the transcript. If the student earns between an A- and C+, the grade recorded will be a P/Pass. 

  • Students may elect any number of spring 2020 courses to be graded on a pass/fail basis.
  • For spring 2020, the deadline for a pass/fail election is extended to May 6.
  • Faculty will submit grades for each student completing the course. The grade will be converted to pass/fail if the student elects the course to be pass/fail.
  • Spring 2020 courses elected to be taken on a pass/fail basis are independent of the existing policy setting a maximum of 2 pass/fail courses.
  • for spring 2020, any course may be taken pass/fail, including major, minor, specialization and General Education courses. 

Click here for a PDF of Frequently Asked Questions about the pass/fail policy.

Use this Google Form to submit your pass/fail request, https://forms.gle/NL97NfivoBFxUcELA 

When can I register for summer and fall classes?

The original dates were extended to allow advisors more time for remote advising. The new priority schedule is posted on the AscAgnes main menu and is as follows:

Summer/Fall 2020 Course Registration Schedule
Day* Date* Eligible Students (by Classification)
Thursday April 9 Graduate/Extended Programs
Monday April 13 Class of 2021 - All Rising SENIORS
Monday April 20 Class of 2022 - All Rising JUNIORS
Monday April 27 Class of 2023 - All Rising SOPHOMORES
Friday May 1 Open for all, including unclassified
*Course selection begins at 7:00 am (eastern time) on your assigned day, then your access remains open thereafter


How can I get my drop form signed and submitted if no one is on campus?

Since students, faculty, and staff are not on campus to sign paper forms, we will accept emails for the duration of the semester. Students should send an email to registrar@agnesscott.edu and CC your major academic advisor. Advisors can then reply all to indicate whether they approve or reject the request. 

How can I request an official transcript?

Students should continue to use our online transcript ordering system through the National Student Clearinghouse to request official transcripts. There is a fee of $5.25 per transcript. Because many offices are working remotely during this time, we will reduce the frequency of mailing transcripts and will mail transcripts at least once per week. Please keep in mind that mail to certain countries may take longer than expected due to airline travel restrictions. Also keep in mind that the school or business that you are sending your transcript to may be closed or working remotely.  The quickest delivery option is Electronic PDF or Electronic Exchange. Check with your recipient to see if they will accept your transcript electronically. The PDF transcript should be sent directly to the recipient's email address. If you email it to yourself and forward it, it will no longer be considered official. 

How can I request an unofficial transcript?

Current students who need an unofficial transcript may email registrar@agnesscott.edu from your ASC email address and request an unofficial transcript. Someone from our office will send a PDF back to your ASC email. We will not accept requests from your personal email or a non-ASC email address. We recommend that you save your transcript in a secure location.  International students who are not able to access Gmail may use a personal email address, but will need to attach a signed letter with your name and ASC ID number. 

How can I submit my academic program declaration (major/minor/specialization)?

How can I submit the pink waiver/substitution form?

Since students, faculty, and staff are not on campus to sign paper forms, we will accept emails for the duration of the semester. The student should send an email to registrar@agnesscott.edu and CC the appropriate department chair. If possible, you may scan the document and attach it to your email.   

**Please use your Agnes Scott email address when communicating with the Registrar's office.  International students who are not able to access Gmail may use a personal email address as necessary, please include your name and ASC ID number.

I am a student at another college or university and want to take classes at Agnes Scott, what do I need to do?

Students who are in good standing at another institution may apply to be a transient student by submitting the transient form to the Registrar's office. You will also need to submit a transcript and letter of good standing either by email or mail. To view our list of classes, check AscAgnes, or view our summer school website. Email registrar@agnesscott.edu.   

Check this page soon for more updates and announcements specific to the Registrar's office.  

Who to Contact About...
  • Sending my ASC transcript
  • Getting an Enrollment Verification Letter
  • Reserving or changing a classroom reservation
  • ARCHE Cross Registration
  • Adding or dropping classes
  • general registration or transcript questions
  • Transfer credit
  • AP/IB scores
  • Address change (students)
  • Name change (students)
  • Major/Minor declaration
  • Degree audit
  • Incoming transcripts for transfer credit
  • Adding or dropping classes
  • Waiver/Substitution forms
  • Academic Catalog
  • Graduation
  • New courses/CCFs 
  • Data Requests
  • Degree Audit

 

Contact: Assistant Registrar,
Mary White
404-471-6137
mwhite@agnesscott.edu

Contact: Associate Registrar,
Mr. Stacey Robbins
404-471-6045
srobbins@agnesscott.edu

Contact: Registrar,
Gail Meis
404-471-6306
gmeis@agnesscott.edu


Helpful Resources:

ITS - Students may contact ITS with questions about technology and internet access 404-471-5487 or itshelp@agnesscott.edu
CDVL - http://cdvl.agnesscott.org/remote-education/
McCain Library - https://asclibrary.wordpress.com/2020/03/14/library-services-during-the-covid-19-crisis/
 
You@Agnes -  YOU@ Agnes an anonymous online well-being platform.