Vacation Benefits

Vacation time off with pay is available to eligible employees to provide opportunities for rest, relaxation and personal pursuits. Employees in the following employment classification(s) are eligible to earn and use vacation time as described in this policy:

Regular half-time employees*

Regular full-time employees

*Half-time employees earn vacation on a pro-rata basis.

Once employees enter an eligible employment classification, they begin to earn paid-vacation time according to the schedule. They can request use of vacation time after it is earned.

Vacation time off is paid at the employee's base pay rate at the time of vacation. It does not include overtime or any special forms of compensation such as incentives, bonuses or shift differentials.

Vacation leave accrual is determined by an employee's length of service with the College or entry level at the time of hiring. Vacation leave is earned by full-time staff employees as follows:

Vacation rates based on 35 hour work weeks:

Vacation Rates for Grades 1-8:

12 Month Employees

10 Month Employees

½ Time Employees

Continuous Length of Service

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

1-5 Years

70 hours (10 Days)

5.83

58.1 hours

4.84

35 hours

(5 Days)

2.92

5-10 Years

105 hours

(15 Days)

8.75

87.15 hours

7.26

52½ hours

(7.5 Days)

4.38

10+ Years

140 hours

(20 Days)

11.66

116.2 hours

9.68

70 hours

(10 Days)

5.83

Vacation Rates for Grades 9-15:

12 Month Employees

10 Month Employees

½ Time Employees

Continuous Length of Service

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

< 5 Years

105 hours

(15 Days)

8.75

87.15 hours

7.26

52½ hours

(7.5 Days)

4.38

5+ Years

140 hours

(20 Days)

11.66

116.2 hours

9.68

70 hours

(10 Days)

5.83

*Positions that are less than 12-month appointments (e.g. 10 months, 9 months, etc.) will result in vacation hours' accrual on a pro-rated basis.

Vacation rates based on 40 hour work weeks:

Vacation Rates for Grades 1-8:

12 Month Employees

10 Month Employees

½ Time Employees

Continuous Length of Service

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

1-5 Years

80 hours (10 Days)

6.67

66.4 hours

5.53

40 hours

(5 Days)

3.34

5-10 Years

120 hours

(15 Days)

10.00

99.6 hours

8.30

60 hours

(7.5 Days)

5.00

10+ Years

160 hours

(20 Days)

13.33

132.8 hours

11.07

80 hours

(10 Days)

6.67

Vacation Rates for Grades 9-15:

12 Month Employees

10 Month Employees

½ Time Employees

Continuous Length of Service

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

Annual Vacation

Accrual Rate per Pay Period

< 5 Years

120 hours

(15 Days)

10.00

99.6 hours

8.30

60 hours

(7.5 Days)

5.00

5+ Years

160 hours

(20 Days)

13.33

132.8 hours

11.07

80 hours

(10 Days)

6.67

*Positions that are less than 12-month appointments (e.g. 10 months, 9 months, etc.) will result in vacation hours' accrual on a pro-rated basis.

Paid-vacation time can be used in minimum increments of one hour. To take vacation, employees should request advance approval from their supervisors. Requests will be reviewed based on a number of factors, including College needs and staffing requirements.

Vacation can be taken only after it is earned. Vacation is not accrued during periods of leave or lay off. Benefits are not affected by vacation leave with pay.

As stated above, employees are encouraged to use available paid vacation time for rest, relaxation and personal pursuits. If all available vacation is not used by the end of the benefit year, employees may carry unused time forward to the next benefit year. If the total amount of unused vacation time reaches a maximum of 280 hours for employees who normally work 35 hours per week, and 320 hours for employees who normally work 40 hours per week, further vacation accrual will stop. When the employee uses paid vacation time and brings the available amount below the maximum, vacation accrual will begin again.

Vacation leave customarily is used for vacation. It may also be used for:

religious observance

adverse weather

sick leave (whether or not earned sick leave has been exhausted)

medical or dental appointments

family and medical leave

other personal reasons

Employees are expected to use accrued vacation time during the period of their employment.

Vacation must be indicated on the Monthly Leave and Work Report or Biweekly Timesheet.

Upon termination of employment, employees will be paid for unused vacation time (not to exceed 140 hours) that has been earned through the last day of work.


Policy No.  303  Issued  1/1/2004