Employment Categories


It is the intent of Agnes Scott College to clarify the definitions of employment classifications so employees understand their employment status and benefit eligibility. These classifications do not guarantee employment for any specified period of time. Accordingly, the right to terminate the employment relationship at will at any time is retained by both the employee and ASC.

Each employee is designated as either NONEXEMPT or EXEMPT from federal and state wage and hour laws. NONEXEMPT employees are entitled to overtime pay under the specific provisions of federal and state laws. EXEMPT employees are excluded from specific provisions of federal and state wage and hour laws. An employee's EXEMPT or NONEXEMPT classification may be changed only upon written notification by ASC.

In addition to the above categories, each employee will belong to one other employment category:

REGULAR FULL-TIME employees are those who are not in a temporary or introductory status and who are regularly scheduled to work ASC's full-time schedule. Generally, they are eligible for ASC's benefit package, subject to the terms, conditions, and limitations of each benefit program. Full-time employees are regularly scheduled to work 35-40 hours per week as defined by the specific position and job description. Full-time employees may work as few as nine months per year. Full-time employees are eligible for all insurance and 403b retirement benefits, as well as vacation, holiday and sick pay. In the case of nine or 10-month employees, accruals for vacation, holiday, and sick pay are pro-rated, based on the number of hours worked. ONLY 12-MONTH REGULAR FULL-TIME EMPLOYEES ARE ELIGIBLE FOR PERSONAL DAYS.

REGULAR HALF-TIME employees are those who are not assigned to a temporary or introductory status and who are regularly scheduled to work less than the full-time work schedule, but at least 20 hours per week. A half-time employee is regularly scheduled to work a minimum of 20 hours per week, but no more than 34 hours per week. Half-time employees may work as few as nine months per year. Half-time employees are eligible for all insurance benefits (at a different contribution rate) and for the 403b retirement benefit, if they work 1,000 hours in a 12-month period. They accrue vacation, sick and personal days on a pro-rated scale, based on the number of hours worked. ONLY 12-MONTH REGULAR HALF-TIME EMPLOYEES ARE ELIGIBLE FOR PERSONAL DAYS (which accrue on a pro-rated basis).

PART-TIME employees are those not assigned to a temporary or introductory status and are regularly scheduled to work less than 20 hours per week. While they do receive all legally mandated benefits (such as Social Security and workers' compensation insurance), they are ineligible for all of ASC's other benefit programs. Any employee who is regularly scheduled to work fewer than 20 hours per week is considered part-time. Part-time employees may work as few as nine months per year.

INTRODUCTORY (see policy #205) employees are those whose performance is being evaluated to determine whether further employment in a specific position or with Agnes Scott College is appropriate.

TEMPORARY employees are those hired as interim replacements, to temporarily supplement the work force or assist in the completion of a specific project. Employment assignments in this category are of a limited duration. Employment beyond any initially stated period does not in any way imply a change in employment status. Temporary employees retain that status unless and until notified of a change. While temporary employees receive all legally mandated benefits (such as workers' compensation insurance and Social Security), they are ineligible for all of ASC's other benefit programs. A temporary position is designated for a specific project of a finite duration, but no longer than six months.

CASUAL employees are those who have established an employment relationship with ASC but are assigned to work on an intermittent and/or unpredictable basis. While they receive all legally mandated benefits (such as workers' compensation insurance and Social Security), they are ineligible for all of ASC's other benefit programs.

UNION employees are non-exempt employees whose position is covered by a collective-bargaining unit agreement and who should refer to the union contract for answers to policy questions.


Policy No.  201  Issued  1/1/2004