Campus Calendar Instructions for Students

Student Organization Guidelines  

  • Your request for a meeting, event or party must be a part of activities for an approved Student Organization. For questions, contact the Center for Student Involvement.
  • All requests are processed on a first-come; first-served basis by date and time of receipt.
  • Please list your advisor (or the Director of Student Involvement and Leadership Development) as the second Person Responsible where needed.
  • Once it is completed, your request will be processed within 72 hours.
  • Most importantly, DO NOT promote your event until you have received confirmation from the Campus Calendar Office for the event space you requested.  

Browse calendar for space availability

  • Go to
  • Select Filter option in upper right-hand corner
  • Select date and space you want to browse and click apply (this is for browsing only)
    • If the space has a blue line (large and /or small) on the date you have chosen, the space is not available.  Place your pointer on the blue line and it will give you the event name and details.
    • If the event name and details do not show up, the space is being held confirmed private because the details for event name and time are not final, but it is not available because there is a blue line blocking the space

Make a room request

  • Go to
  • Select “Student” button under the Calendar Submission Process section
  • Complete the electronic Student Organization event space reservation request form


  • Submit your Event Request Form AT LEAST 15 business days prior to your event.  Submissions received less than 15 business days prior to an event are not guaranteed to be processed.
  • The Campus Calendar only adds the information that is listed on the Event Request Form. If you do not add an item, you will not have it at your event.
  • Submit any changes or additional event items to no later than 15 business days prior to your event.  Be sure to reference your event title, reservation number and event date in the email. Changes or additions submitted less than 15 business days prior to the event are not guaranteed.
  • Some spaces require special approval.  See “Location Approval Directory” below. Please get permission for the space prior to submitting your Event Request Form and note the approval to include name of approver in the “Additional Event Details” section of the electronic form.


The Campus Calendar has features that can also help you easily find events you may want to attend or promote your event to on and off campus individuals.  Click Here for more information.


Some spaces require special approval.  Please get permission from appropriate staff members listed below and submit approval with you Event Request Form.   See the list below:

  • Alston Campus Center G-7 Student Affairs (Shinade Ramirez)
  • Alumnae House Tea Room (Special Events and Community Relations-Staff & Faculty Only)
  • Bradley Observatory – Physics Department (Chris DePree)
  • Classrooms-Registrar’s Office (Mary White)
  • Dalton Gallery, Dana Fine Arts Building – Art Department (Leah Owenby)
  • Dieckmann Conference Room – President’s Office (Shana Brewton)
  • McCain Library Elmore, Room 211, Terrace- (Elizabeth Bagley)
  • Tull Conference Room (115), Campbell Hall – (Thomaysa Stinson - Staff & Faculty Only)
  • Woodruff Gym – (Athletics - Jacques Wells)
  • President’s Dining Room - (President’s Office -Shana Brewton)
  • Winter Theatre, Dana Fine Arts Building – (Theater Department - David Thompson)

Once space is approved, please forward approval email along with event space reservation request to