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12-17-2020

Dear Agnes Scott Faculty and Staff,

As we wrap up the calendar year in preparation for the holiday break, the Task-Force would like to provide you with some updates and information. Over the break, the Task-Force will continue to monitor the evolving COVID-19 situation. In the event of any changes or modifications to our existing plan, the COVID-19 Task Force will consult and make recommendations to President Zak and her Cabinet, and the campus community will be notified accordingly, before the anticipated return to campus start date of January 4.

All employees returning to campus in January – even for short visits – need to have a negative COVID-19 test 7-10 days prior to their return with results submitted via the COVID-19 Testing Attestation form. IMPORTANT:  If you are traveling over the holiday break or will be attending an event with more than 10 people, you need to have a test after the travel or event, and within 3-5 days before returning to campus. Report your results on the Testing Attestation form. If you do not plan to return to campus the week of January 4, you will need to have a test 7-10 days prior to your return regardless of what day that might be, so please schedule and plan appropriately. For free testing locations,  visit the Georgia Department of Public Health website at https://dph.georgia.gov/covidtesting. According to the Georgia Department of Public Health, online availability for testing location dates and times update each Saturday for the following week.   Additional free testing locations can be found on the CORE Georgia website at https://www.coreresponse.org/covid-19/atlanta-ga

Telecommute Assessment 

All employees who have been approved by their supervisor to continue working remotely regardless of how many times per week, must still complete the Staff Telework Assessment Tool. All staff should submit their on-campus and remote working hours to their respective supervisors. A compilation for each division should be submitted to the respective vice president, who will be responsible for submitting to the Office of People and Culture. This will assist us in knowing how many people are working on campus, at any given time. 

Medicat Symptoms Checker*

Everyone who will be working on campus must login to the Medicat Symptoms Checker before leaving home to report symptoms and must receive a GREEN light in order to be permitted on campus for that day. A “Yes'' response to any question in Medicat  indicates a “positive”screening. A positive screening does not mean the person is infected with COVID-19. Individuals with a positive screening require further evaluation from a healthcare provider and may need COVID-19 viral PCR testing. Medicat will alert you to contact a healthcare provider for additional screening regarding symptoms, and not to come to campus. Please DO NOT indicate “symptoms” that are an effect of medication you are taking. Only enter symptoms that are not ordinarily related to your medical condition.

Simple Steps to Logging Into Medicat Symptoms Tracker From Your Phone:

  • Go to your internet browser on your phone and search, “Agnes Scott Medicat”

  • Click on, “ASC Community Portal”

  • Log into the portal with your ID and password

  • You will see 3 vertical lines in the middle of the page

  • Click on those lines

  • Click on COVID-19s

  • Fill out the form and submit

*Orientation on using Medicat Symptoms Tracker will be provided during the Safe Return to Campus sessions being held at 9 a.m. in Gaines Auditorium every Monday and Wednesday in January 2021 except January 18, the MLK Holiday.

Testing/Tracing

Upon returning to campus, we will in partnership with the Wellness Center have mass surveillance testing for the campus, which includes staff, faculty, and students. 

Employees who plan to access campus will receive a link from primarybio.com which will allow them to register and self-schedule testing. Surveillance testing will occur every two weeks on campus.

  • Any employee who wants to access campus must engage in daily symptom tracking through the Medicat portal, and must have a "green" icon to access buildings on campus.

  • Employees are encouraged to receive a Flu vaccination.

  • Employees with on-campus access must agree to the college's contact tracing process, wear a face covering both indoors and outdoors, maintain physical distancing, practice proper hand washing, sanitize work spaces, and stay at home when ill. 

  • Employees must complete the Employee COVID-19 Self-Report Form to report a COVID-19 related diagnosis, exposure, self-isolation, or quarantine. 

We are also  asking all community members to join our students and commit to the “Be Well Pledge.” Videos of the “Be Well Campaign” featuring faculty, staff, and students will be launched throughout the month of December and in early January, prior to the start of classes on January 19, 2021.