Transaction Requests


•    Authorizations/approval signatures – include all appropriate approval signatures authorizing the transaction, and those should be obtained in the exact sequence on the transaction request form being used

•    Account numbers & account descriptions – all ASC account numbers are 12 digits long (a 2-digit fund # FD, then a 5-digit function # FUNCTION, then a 5-digit object code # OBJECT), and should be copied & pasted with their wording descriptions from the budget manager’s or viewer's Informer Budget Chart of Accounts report

•    Vendor name – the name of the company, organization, or person on the bank account the ACH direct deposit needs to go to

•    Vendor address - the “remit to” address of the company, organization, or person

•    ASC ID # - include on all reimbursement transaction requests (may be found on your College ID card)

•    ASC Vendor Code # - include on all non-reimbursement transaction requests (codes for frequently used vendors are available from the Accounting Assistant)

•    Transaction Type – ACH direct deposit is the college default and highly-preferred method of payment, reimbursement, etc.

•    Instructions – indicate all that apply

•    Attachments - stapled to the back of transaction requests (no paper clips please)

•    Invoice number – include in description section on payment request