Signature Authorizations

Payment Request Type

Minimum Signatures

Goods and Services
Less than $5,000.00 Budget Managers
$5,000.00 to $14,999.99 Vice President (verify minimum with your VP)
$15,000.00 or more President
Computer Hardware and Software
Any amount

All required signatures above
AND
Associate VP for Information Technology

Grants Related
Any amount if
Account numbers start with
FD = 14, 15, 16, 17
All Required Signatures Above
AND
Office of Sponsored Programs
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Policy on Reimbursements


•   All Reimbursements
A detailed receipt must accompany all reimbursements. On the Payment Request form, an explanation of this charge should be recorded and the "REIMBURSEMENT (attach receipts)" box in the Transaction Type area should also be marked. Your direct supervisor and the budget manager of the account must approve your reimbursement.

•   Mileage Reimbursements
In addition, to request reimbursement for mileage, please give a detailed explanation of the reason for the trip on the Payment Request form.  For back-up, please attach a print out from Google Maps (or Map Quest) showing the total miles for the trip.  We will reimburse at $0.30 per mile. Your direct supervisor and the budget manager of the account must approve your reimbursement. The expense object code to use for mileage reimbursement is 56040.

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Reminder:

Payment requests, reimbursement requests, funds transfer forms, etc., presented to the Office of Accounting without all proper documentation, notations, and/or authorizing signatures will be returned and only processed after being re-submitted with all necessary items completed. Please plan far enough ahead to have correct, complete, signed submissions in the Office of Accounting before the recurring deadlines.

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