New Vendor Policy

A New Vendor & ACH Set-up Form must be completed before payment can be issued.

This form must be filled out in detail and must be signed by the person requesting the new vendor, the budget manager affected and the supervisor of the area.

An order for goods and / or services should not be placed prior to the completion of the new vendor form, as vendors will not be paid until the form is completed with the proper authorization.

If the vendor requires a Certificate of Insurance, the person requesting the new vendor should forward the vendor-supplied Certificate of Insurance to the vice president for business and finance before the Office of Accounting can set-up the vendor in the system.

To ensure timely payment, the signed new vendor form, with the completed Form W-9 from the vendor is to be sent to Accounts Payable prior to submitting the request for payment.