Accounting Forms

Conflict of Interest Compliance Form

Tax-exempt letter : use this letter to ask vendors, stores, etc., to not charge sales taxes on college purchases

New Vendor & ACH Set-up Form : if this is the first time the college is paying this vendor, complete this form, obtain all required signatures, attach the new vendor's completed Form W-9, and attach all of that to your Payment Request form

Form W-9 required from all New Vendors : if this is the first time the college is paying this vendor, ask the new vendor to complete this IRS form and return it to you, and then attach it to your New Vendor Form and Payment Request form

Payment Request : copy-&-paste account numbers from Informer Budget reports, and submit to the Accounts Payable Specialist, Buttrick Hall, Room 111
•    Choose ... ACH = direct deposit ... or ... C = check ... Note: W = wire is only for international use
•    payment of invoice or honoraria to someone who is not in our payroll system and is not an ASC employee
•    reimbursement of cash or personal credit card expenditures

Employee Agreement and Procedure for PNC Bank VISA P-Card Program : employee agreement must be signed and returned to the Senior Accountant, Buttrick Hall Room 108, before a P-Card can be ordered

Funds Transfer : copy-&-paste account numbers from Informer Budget reports, and submit to the Accounts Payable Specialist, Buttrick Hall, Room 111, for transferring funds to a different account

Meal Tickets : print these, cut them, complete them, and give them to the cashier in Evans Dining Hall when your department, program, etc., is paying for a person’s meal

Deposit envelope : place in drop-off box on wall inside the Office of Accounting, Buttrick Hall, Room 111 (please obtain a deposit envelope from the Office of Accounting, Buttrick Hall, Room 111), for depositing miscellaneous check and/or cash receipts to a specific account (Note: If the receipt is a gift, contribution, or donation, please send it directly to Advancement Services within the Office of Development.) Please also see additional NOTES about DEPOSITS on the Accounting Cycles and Deadlines page.

Employee Reimbursement Expense Report


Fixed Asset Disposal Form : for use when an asset of the college is being disposed of

Form W-9 requested or required by outside parties who plan to make payments to Agnes Scott College : please obtain this paper form from the Office of Accounting, Buttrick Hall, Room 111