Video Recording Policy

The Educational Technology Center (ETC) staff will provide video recording support for college events which are listed below.  These events are identified as having a historical, institutional or academic importance and have been designated by the library archivist or college officers to be placed into the college archives.    All events require a Video Project Request form be completed before the recording takes place.  A minimum two week turnaround time for processing a video (i.e., making copies, minor edits, etc.) should be anticipated. 

Events that will be recorded
*Events with an asterisk occur during the fall and spring semesters.

  1. Commencement
  2. Baccalaureate
  3. Black Cat’s Junior Production
  4. Convocations
  5. Grant/donor funded lectures (e.g. Gladden, Hart, Dunaway, Hubert, Chao)
  6. Writers’ Festival (recording only the keynote speakers)
  7. A.C.M.E lectures *
  8. Faith and Learning
  9. PBK Visiting Scholars
  10. Ethics lecture *
  11. Alumna-in-residence
  12. Orchestra*
  13. Joyful Noise *
  14. Kirk concerts *
  15. Black Friars Theatre *
  16. Dance recitals (will film one ) *
  17. Center for Teaching and Learning events*
  18. Theatreworks*

Events that will not be recorded
Events in this category will not be recorded by the ETC staff.  Departments, organizations or individuals can 1) check out a camera and related equipment from the library and choose to have the ETC staff train a representative of their department or a student worker to handle the video recording or 2) ETC staff can recommend an outside contractor from a list of preferred vendors to record your event.

  1. Personal recordings for students and faculty (student and faculty recitals, etc.)
  2. Club or student organizations
  3. Events hosted by off-campus groups (e.g., Decatur Book Festival keynote speaker) 
  4. Events hosted by individual academic and non-academic departments not included in the list above

Recruitment, Donor Relations and Alumnae videos
Video related requests associated with recruitment, donor and alumnae relations should be directed to the Marketing and Public Relations office. 

Rev. September, 2014