FAQ

How do I get an adviser?
The office of academic advising assigns all new students a faculty adviser. Once a student is ready to declare a major she must request a faculty adviser from the discipline of her major.

How do I change my adviser?
You must complete an adviser preference form. These forms can be found outside of the office of academic advising. This form must be turned in to the office of academic advising. You will receive confirmation of your new adviser via e-mail.

Whom do I need to contact if I have not received confirmation of my new adviser?
Contact the academic advising office located in Buttrick Hall 104 B on the first floor. You may call 404 471-6200 or e-mail academicadvising@agnesscott.edu.

How many hours is considered full time?
The normal load is eight full-credit courses per year, four per semester. The minimum load for full-time standing is three full-credit courses in a semester and seven in a year. All traditional students must be full-time.

What is the maximum number of hours I may take in one semester?
Normally, in each year a student may take a maximum of nine full-credit courses or the equivalent. Exceptions to this maximum must be approved by the associate dean of the college.

If I can’t find my adviser, can the assistant dean or assistant director of academic advising sign/approve my…?
If you are in the Year Five program, you may see the assistant director of the office of academic advising, otherwise the answer is generally "no" unless there is an extraordinary reason causing your adviser to be unavailable.

How do I cross register for a class at another institution?
Complete a cross-registration application which must be signed by your adviser and be approved by the registrar's office. Course schedules and descriptions are on the Web site for each school. Refer to the academic calendar for deadlines.

We offer a course at ASC, but the time fits better if I take the course through cross registration. Is that acceptable?
Cross registration is only for courses not offered at ASC. If a conflict exists between two required courses and you will not be able to resolve the conflict by taking one of the courses in a later semester, permission may be sought to take the course through cross registration. Submit your application along with an explanation of the conflict to the registrar's office, first floor Buttrick Hall. Final approval of the request rests with the host institution. (An example of a conflict is a student with a double major requiring two different courses offered at the same time.)

Do I have to be full-time at ASC to cross register?
No, but you must be enrolled in at least one course at ASC.

What is the maximum number of hours I can earn through cross registration?
Two courses per term for a maximum total of 18 semester hours. These hours are not included in the maximum hours allowed for transfer.

Is financial assistance available to help with transportation for cross-registered courses?
No. Not at this time.

How can I get summer school/transient approval?
Applications are available in the office of academic advising. You need to fill in the application indicating the institution you will be attending and which course you would like to have approved. Each course listed must have the ASC department chair’s approval (for example, to take an English course you need approval from the department chair of English, to take a chemistry course you need approval from the department chair of chemistry, etc.). You must then have your adviser sign your application. The completed application should be submitted to the associate director of academic advising for approval. The application will then be forwarded to the institution noted on the form. Refer to the academic calendar for deadlines. Plan ahead and have an extra course approved in case you are closed out of your first choice. If that doesn't work, contact the office of academic advising at 404 471-6200. Verbal approval may be granted. If no approval is obtained, there is no guarantee that credit will transfer, but you may seek approval after you return to ASC. You must remember to request an official transcript be sent to ASC upon completion of your summer/transient work.

I submitted a summer school application but the school I want to attend has not received it.
Contact the academic advising office at 404 471-6200 or advising@agnesscott.edu.

What is the maximum number of hours I can earn through summer school?
For students who enrolled at Agnes Scott fall 2001 or later, there is a maximum of 24 semester hours with no more than 12 in one summer. (Transfer students should remember the ASC residency requirement in which you must earn a minimum of 64 hours.)

How do I find out how many credits were accepted for transfer from my previous college?
The registrar's office will mail copies of your transfer credit evaluation to you and to your adviser. You may also check your ASCAgnes account. Please contact the registrar's office for more details.

What is the maximum number of hours that may be transferred from other institutions to graduate from ASC?
Transfer students may transfer in any amount of credit, however a maximum of 64 academic hours may be applied toward an ASC degree. Once you are enrolled at ASC, you may transfer in a maximum of 24 semester hours including work taken in summer school, while on leave of absence, or after you have withdrawn and before readmission to the college. These hourly restrictions do not apply to students in approved study abroad, Washington semester, cross registration or exchange programs.

Transfer students may satisfy any number of specific or distributional standards through their transferred course work prior to enrolling at ASC but after enrollment all students are limited to satisfying only one specific or distributional standard outside ASC (the only exception to this policy is in an approved study abroad program).

Do my grades in transfer credits count in my grade point average? Do they count for honors at graduation?
No, only grades received at ASC count in your ASC GPA, and your GPA determines honors at graduation.

How do I receive credit for Advanced Placement (AP) or International Baccalaureate (IB) exams?
AP scores must be sent by the testing agency directly to the office of academic advising. You must request that the IB release test results. The office of academic advising will then be able to receive the scores electronically.

How many hours are required for graduation?
Agnes Scott confers the Bachelor of Arts and Bachelor of Science. To qualify for a degree, each student must complete successfully 128 hours of credit, including no more than 10 semester hours of internship credit, with a cumulative grade point average of 2.0; complete two physical education courses, satisfy the specific, distributional, social and cultural analysis and depth standards; and satisfy the residency requirement. Students must have a cumulative GPA of 2.0 in the major to receive the degree.

How do I design my own major?
You must complete a student-designed major proposal form, which is available in the academic advising office. You may contact the associate vice president for academic affairs and assistant dean of the college, Kerry Pannell, for questions. Proposals must be submitted for review no later than the spring semester of the student’s sophomore year.

Whom do I contact about study abroad?
Contact the office of international education, which is located in Buttrick Hall on the first floor.

Whom do I contact about the dual degree in computer science program with Emory University?
Contact the director of the science center for women, Dr. Molly Smith at msmith@agnesscott.edu.

Whom do I contact about the dual degree in engineering program with Georgia Institute of Technology?
Contact the director of the science center for women, Dr. Molly Smith at msmith@agnesscott.edu.

Whom do I contact about the dual degree in nursing program with Emory University?
Contact the health professions coordinator, Heather Brodzik at hbrodzik@agnesscott.edu

Whom do I contact about pre-health professions?
Contact the health professions coordinator, Heather Brodzik at hbrodzik@agnesscott.edu

Who do I contact about pre-law advising?
Contact the Adeline A. Coridans Professor of Political Science, Gus Cochran at
gcochran@agnesscott.edu.

How do I apply for an independent study (490)?
Juniors with a 3.0 GPA must submit
proposals no later than two weeks before the fall semester deadline for course changes to begin study in the spring semester of their junior year or a one semester study in the spring semester or their senior year. To begin study in the fall semester of their senior year, proposals must be received two weeks prior to course selection week in the spring semester of their junior year. Regulations regarding title page, footnotes, approval sheet, etc. are available in the academic advising office, first floor Buttrick Hall. Independent study papers are due in the assistant dean’s office by 9 a.m. on the second reading day of the semester.

How do I get credit for an internship (450)?
Consult with David M. Williams, coordinator of internships. You may e-mail him at dmwilliams@agnesscott.edu.

How can I audit a course?
You must obtain an audit agreement form from the registrar's office. No student will be given permission to audit after the tenth calendar day of the semester.

What is the last day to add a course?
No new courses may be added after the tenth calendar day of the semester.

What is the last day to drop a course?
The last day to drop a course without a grade of "W" is the third week after the first day of class. The last day to withdraw from a course with a grade of "W" is ten calendar days after the mid-semester break. No drops are allowed after this date.

Note: Medical drops may be permissible after this date but must be documented by a licensed M.D. or psychologist. The assistant dean and/or assistant director of academic advising may approve medical drops. Students are allowed only one opportunity for medical withdrawals.

How do I apply for a leave of absence?
Applications for leave of absence are located in the academic advising office. Applications must be submitted to the assistant dean or assistant director of academic advising for approval by the end of course selection prior to the semester(s) requested. Requests for LOA are not accepted after classes begin. Emergency situations will be reviewed on a case-by-case basis. A non-refundable continuation fee of $150 must be paid by the deadline printed on the application and will be applied toward expenses for the next semester.

How do I withdraw from the college?
The assistant dean of the college issues withdrawal forms. The withdrawal is not official until signed by the assistant dean of the college. Withdrawal forms will not be signed while the student is involved in a disciplinary action. A student may not withdraw after the last day of class. Withdrawal from the college after the last day to withdraw from a course with a grade of "W" will result in grades of "WF".

How do I apply for readmission if I withdrew/was dismissed from the college?
Contact the office of admission.

How do I apply for the Year Five program (fifth year free)?
You must submit a Year Five application to the associate director of the office of academic advising, Machamma Quinichett, mquinichett@agnesscott.edu. Acceptance into courses is on a space available basis. The associate director of the office of academic advising advises all Year Five students.

Is housing available for Year Five students?
Contact the office of residence life.

What is the maximum number of classes I can take in the Year Five program?
You may take up to a full load but registration for individual courses is on a space available basis. You are only eligible to enroll in the two consecutive semesters following the completion of your May graduation. Tuition must be paid for all summer classes.

Are there any fees required for Year Five?
Yes, please contact the office of academic advising at 404 471-6200 for more details.